Presentation information

This page contains information for oral presentations and poster presentations. Be sure to review the ASBMB photography and recording policy and download the icons applicable to your presentation.

Oral presentation information

Oral talk presenters are required to:

• Register to attend the conference.
• Give talk in person at the assigned date, time and location.

Presentation guidelines

• All presenters should use PowerPoint to create their presentation (.pptx format).
• Widescreen projectors will be used in all meeting rooms. PowerPoints should be formatted in 16:9 aspect ratio.
• For presentations created on an Apple computer, please be aware of the following:
  • Videos: QuickTime formats such as .mov are not native to Windows computers. Please convert videos to .mp4.
  • Animations: Use simple entry animation effects such as: fly in/out, appear and dissolve.
  • Fonts: Use common fonts. Pre-installed and custom fonts will not translate properly on a Windows machine.
  • Keynote: If creating your presentation in Keynote, please Export as .pptx.

Workshop and short course speakers

• Please bring your presentation on a flash drive to the Speaker Ready Room THE DAY BEFORE the start of your session so the AV technicians have adequate time to load your presentation onto the session room laptop.
• In the event of extenuating circumstances preventing you from checking in at the Speaker Ready Room the day prior, the latest you can drop off your presentation at the Speaker Ready Room is ONE HOUR in advance of your session start time.
• If you cannot meet the timelines above, you must take your presentation on a flash drive and load it directly on the session room laptop yourself. AV technicians will not be in the session room to load your presentation for you.
• To prevent session interruptions and delays, please check-in at the Speaker Ready Room in advance to ensure the smooth operation of your presentation and session.

 Session rooms

• ALL speakers are required to use the session room PC laptops.
• Session rooms will have standard AV equipment including a data projector, PC laptop, laser pointer/slide advancer, and podium microphone.
• The podium PC laptop computer will run Windows 10 with Office 2021.

Award lecturers, interest group, invited symposium and spotlight speakers

• Please bring your presentation on a flash drive to the Speaker Ready Room THE DAY BEFORE the start of your session so the AV technicians have adequate time to load your presentation onto the session room laptop.
• In the event of extenuating circumstances preventing you from checking in at the Speaker Ready Room the day prior, the latest you can drop off your presentation at the Speaker Ready Room is ONE HOUR in advance of your session start time.
• These session rooms are networked and your presentation must be loaded on the session room laptop from the Speaker Ready Room server.
• Do NOT take your presentation or laptop directly to the session room to present. Switchers are not provided in these session rooms and you will not be able to connect your laptop for presentation.
• To prevent session interruptions and delays, please check-in at the Speaker Ready Room to ensure smooth operation of your presentation and session.
• Presenter View is available. This will allow your view on the laptop to show the current slide, your upcoming slide and the notes. Speak with AV staff in the Speaker Ready Room if you would like to use Presenter View.

Session rooms

• ALL speakers are required to use the session room PC laptops.
• Session rooms will have standard AV equipment including a data projector, PC laptop, programmable timer, laser pointer/slide advancer, and podium microphone.
• The podium PC laptop computer will run Windows 10 with Office 2021.
• At the time of presentation, your slides will be accessed via the on-screen menu on the session room laptop. Once the presentation is launched, you will control the presentation from the podium using the laptop’s arrow keys and track pad. Wireless advancers will also be provided.

Speaker Ready Room, Convention Center, Room 211

Hours of operation:

• Friday: 3:00 - 6:00 p.m.
• Saturday: 7:30 a.m. – 4:30 p.m.
• Sunday: 7:30 a.m. – 4:30 p.m.
• Monday: 7:30 a.m. – 4:30 p.m.
• Tuesday: 7:30 a.m. – 3:30 p.m.

Poster presentation information

Poster presentations provide an opportunity for the interchange of ideas between presenters and attendees interested in their research. Posters should be outlined so the research can be understood without an oral explanation as a poster may also be viewed when the author is not present.

Poster presenters are required to:

• Register to attend the conference.
• Present poster in person at the assigned date, time and location.

Poster board dimensions

Each poster board surface area of 4 ft. x 8 ft. will display two posters per side. Your poster should be no larger than 44” high x 44” wide.

Setup

Posters will be presented in the exhibit hall. Poster boards will be numbered sequentially. Locate your assigned poster board and mount your poster between 7:30–9 a.m. on the day of your presentation. Pushpins will be provided in the poster area.

Your poster should be displayed on the day of your assigned presentation only. A poster that is displayed on the wrong day will be removed.

Session

You must be at your poster during your assigned presentation time to discuss research with interested individuals. Please refer to the schedule below.

Take-down

You must remove your poster at the end of the session. Any materials left on the poster board at the end of the session will be discarded. The ASBMB will not be responsible for any poster material left behind at the end of each session.

Poster session schedule

• 7:30–9:00 a.m. — Poster setup
• 4:30–5:30 p.m. — Authors of odd-numbered boards present posters
• 5:30–6:30 p.m. — Authors of even-numbered boards present posters
• 6:30–6:40 p.m. — Poster removal

Poster printing

Leave the poster tube at home! Send your files digitally and pick up your poster in San Antonio. Poster printing vendors are conveniently located in and around #DiscoverBMB meeting and housing locations.

The UPS Store Henry B. González Convention Center
Henry B. González Convention Center (location for #DiscoverBMB)
900 E Market Street, Suite 101
San Antonio, TX 78205
(Closed Sundays)

FedEx Office Print & Ship Center
Hyatt Regency San Antonio Riverwalk
123 Losoya Street
San Antonio, Texas 78205
(Closed Sundays)

FedEx Office Print & Ship Center
Grand Hyatt San Antonio
600 E Market Street, Suite 349
San Antonio, Texas 78205
(Open 7 days a week)