Abstracts

Abstract submission instructions

Abstract submission instructions

Before you start

  • Read these instructions first; you may want to open them in a separate window or print them for reference as you submit.
  • The primary author (presenting author) should be the abstract submitter. The primary author (presenting author) will be the first author listed on the abstract. The primary author cannot be changed.
  • Prepare your abstract in a Microsoft Word or plain text document.
  • Have the name, institution, email and country information ready for all co-authors.
  • Have your credit card information ready to pay the nonrefundable submission fee ($50 for members, $100 for nonmembers); your card will be charged immediately. The fee cannot be refunded for withdrawn submissions and cannot be transferred.
  • The option to submit a travel award application will be presented during the abstract submission process and is based on eligibility.
  • The following browsers are recommend: Edge, Safari, Chrome or Firefox.
  • After logging in to the submission site, you will land on the “Abstract Submission Home”. On this home page, you will be able to submit new abstracts, view all your submissions and edit submissions (deadlines apply).
  • In order to successfully submit your abstract and travel award application (if applicable), you must complete all the following steps:
    • Your profile
    • Abstract form
    • Travel award application (based on eligibility)
    • Proofread your submission
    • Author agreement
    • Submit payment
  • You also have the option to save your submission and return to the home page later to complete it by using the “EDIT” button (deadlines apply).
  • Upon successful submission of your abstract and payment, you will receive a confirmation email from asbmbabstracts@expotracker.net. Your submitted abstract will be listed on the abstract submission home page and the status will change from “incomplete” to “successfully submitted”.
  • Abstract submission fees are non-refundable and non-transferable.
  • Add asbmbsupport@expotracker.net and meetings@asbmb.org to your address book to receive communication.

Submitting an abstract

1. Complete your profile

  • The primary author (presenting author) must log in to the site to submit the abstract. The primary author cannot be changed. If you are not the primary author (presenting author) do not complete the submission form.
  • In the “Your profession/role” section please select the option that best applies to your current role. The profession/role selection, along with your membership status, will determine the type of travel award you are eligible to apply for. Once you choose your profession/role, it cannot be changed.
  • Complete all required fields on the profile page and select “SAVE AND PROCEED TO ABSTRACT SUBMISSION” to continue.

2. Complete the abstract step

  • Co-authors — add the email address, first name, last name, institution and country of all co-authors. Entry of middle initial is optional. Up to eight co-auhors may be added. Do not add the primary author in the co-author section; the primary author is already listed based on the profile page entry.
  • Abstract title — abstract title should be 300 characters or less, excluding spaces.
  • Abstract body — abstract body should be a minimum of 800 characters and maximum of 3,000 characters, excluding spaces. Enter or cut-and-paste the body of your abstract from a Word or plain text document into the form. Be sure to double check the appearance of any special characters/symbols you have used in your abstract. You will also have an opportunity to proofread the complete abstract in the proofread step before submitting the final version. The abstract should include:
    • A sentence stating the study objective (unless given in the title)
    • A statement of methods (see scientific integrity policy)
    • A summary of the results
    • A statement of the conclusions. Stating "the results will be discussed" is not sufficient.
    • Tables/figures are not permitted
    • Do not repeat the abstract title in this section
  • Support for funding — if applicable, include a short sentence acknowledging the organizations/grants that funded the research.
  • Presentation preference — select whether you would like the abstract to be considered for an oral presentation or poster presentation. Select "indifferent" if you do not have a preference.
  • Topic category — select the topic category that best describes your area of research. You may select a main topic or sub-topic, however you may only select one.
  • Keywords — use a separate field for each keyword. You must enter a minimum of two keywords and a maximum of five.
  • Complete all required fields and select “SAVE AND PROCEED TO TRAVEL AWARD” to continue.

3. Complete the travel award step

  • If you do not qualify for a travel award, no award options will be presented. Select “SAVE AND PROCEED TO PROOFREAD” to continue.
  • If you do not wish to apply for a travel award, select “No” when asked if you would like to apply and “SAVE AND PROCEED TO PROOFREAD” to continue.
  • If you are eligible for a travel award, the option to apply will be presented on this page. Complete the application requirements and select “SAVE AND PROCEED TO PROOFREAD” to continue.

4. Complete the proofread step

  • Carefully review all information. Selected abstracts will not be edited.
  • To edit your submission, select the “PREVIOUS PAGE” button to modify previously entered information or select the “SAVE AND RETURN TO HOME” button and then select the “EDIT” button to modify.
  • Upon completion of the proofreading step, select “SAVE AND PROCEED TO AUTHOR AGREEMENT” to continue.

5. Complete the author agreement step

  • Read and agree to all sections of the author agreement and select “SAVE AND PROCEED TO PAYMENT” to pay the abstract submission fee and finalize the submission.

6. Complete the payment step

  • Payment is required for submission.
  • Incomplete abstract submissions and abstracts without the required payment will not be considered.
  • Upon successful completion of abstract submission and payment, you will receive an email from asbmbsupport@expotracker.net confirming submission.

Withdrawing an abstract or travel award application

Withdraw abstract

To withdraw an abstract, go to the abstract submission home page and select the “WITHDRAW” button. If you have a travel award application linked to the abstract, by withdrawing the abstract, your travel award application will automatically be withdrawn as well. Abstract fees are nonrefundable and nontransferable, please refer to the abstract withdrawal policiy.

Withdraw travel award application

To withdraw your travel award application, go to the abstract submission home page and select the “DELETE YOUR TRAVEL APPLICATION” button that appears with the linked abstract submission.

Change travel award application

If you would like to change the type of travel award application you submitted or link your travel application to another one of your primary authored abstracts, you must first delete the travel award application you have submitted. Go to the abstract submission home page and select the “DELETE YOUR TRAVEL APPLICATION” button that appears with the linked abstract submission. You can then apply for a travel award by completing all the required application information with another abstract.