Hotel

Orchid.Events is the official housing provider for #DiscoverBMB in 2023. You can use the link below to review the hotel options and make reservations through its secure website. Do not contact the hotels directly to reserve a room.

The housing deadline is Feb. 12; however, reservations are taken on a first-come, first-served and space-available basis. The block of discounted rooms may sell out prior to the Feb. 12 deadline, so we encourage you to book your room as soon as possible to secure the group rate. After the discounted rooms are filled, reservations will be accepted based on the hotel’s room and rate availability.

Special requests

Special requests are not guaranteed. Hotels will assign specific room types upon check-in, based on availability. If you require an accessible hotel room or have further questions, please contact Orchid.Events.

Deposit

All reservations must be accompanied by a credit card guarantee or check equaling the amount of one night’s stay and tax for each room reserved. Your credit card WILL NOT BE CHARGED during this initial stage and will be held as a guarantee only.

Confirmation

After you book online or by phone, you will receive a reservation confirmation within 24 hours via email from info@cvent.com. Please be sure to check your spam folder. If you have not received your confirmation within 24 hours, please contact Orchid.Events at help@orchid.events. You will not receive a confirmation from the hotel.

Cancellations and changes

Attendee cancellation policy: Canceling a reservation within 72 hours of arrival will result in a charge for one night's room and tax. Please refer to your reservation confirmation for your hotel cancellation policy.

Attendee no show policy: If you do not cancel your reservation within 72 hours of arrival date and you do not show up to check in at the hotel, you will be charged a “no show” fee of one night’s room and tax.

Reservation changes

Changes and cancellations can be made using the links located in your reservation email acknowledgement or through our customer care center by phone (888-334-1273) or email. If you need to change or cancel your reservation after Feb. 20, 2024, please contact your hotel directly.

Exhibitors reserving a room block (more than five rooms)

CLICK HERE to book more than five rooms. Reservations canceled on or after Jan. 15 will be assessed a $50 cancellation fee per room. Any reservation canceled within 72 hours of arrival date will incur a charge of one night's room and tax. Please refer to your reservation confirmation for the hotel cancellation policy.

IMPORTANT NOTICE

Orchid.Events is the ONLY official housing company for #DiscoverBMB. Orchid.Events will not contact you directly to solicit room reservations.

Booking through Orchid.Events ensures you will be working with a reputable company, that your credit card information will be secure, and that you will benefit from all services provided to attendees at the official hotels.

Sham housing companies may approach ASBMB members and exhibitors with fraudulent offerings of hotel rooms at significant discounts. Please do not give them your credit card information. Lured by highly attractive rates, exhibitors and attendees fall prey to these imposters and end up losing significant deposits, discovering hidden costs and upfront charges, or being baited-and-switched to hotel rooms they never booked.

If you are contacted by anyone asking if you need a room reservation for #DiscoverBMB, or if anyone represents themselves as the ASBMB housing provider, please get as much information as you can and then contact help@orchid.events.

Why stay at a conference hotel?

The ASBMB has secured room blocks for attendees and exhibitors at a variety of hotels to meet all tastes and budgets. These hotels are providing discounted rates to you based on a guaranteed percentage of attendees staying there.

When you book your room with Orchid.Events you will receive the following benefits:

• Immediate email acknowledgement of your hotel assignment
• Peace of mind that you have a reservation at an official #DiscoverBMB hotel at the discounted rate
• Complimentary internet access in your hotel room
• Protection in the event the hotel has oversold rooms
• And much more!

When rooms are booked at hotels that are NOT within our official hotel block and/or you do not use Orchid.Events:

• ASBMB is exposed to penalties for not fulfilling its room block commitments
• ASBMB risks its ability to rebook preferred hotels and receive discounted rates
• ASBMB risks losing qualification for the amount of space needed at the convention center

Please support the ASBMB by staying at the official hotels. We think you will find the increased networking opportunities to be worth it!